Records & Registration

Academic Load

Full-time students: Students enrolled in twelve (12) semester hours of course work or more during the fall, winterim, spring, or summer terms shall be considered full-time. The summer term consists of Summer Session I and Summer Session II. The total amount of semester hours taken in Summer I and Summer II will determine the enrollment classification for the summer term. The recommended maximum academic load during fall or spring semesters is 18 credit hours, during Summer Session I is seven (7) credit hours, and Summer Session II is nine (9) credit hours. Winterim maximum academic load is seven (7) credit hours. Registration for any additional hours must be approved by Advising & Records.

A petition for an academic overload is required and can be obtained in the Academic, Career, and Transfer Advising Office, on the second floor of the Stenstrom Student Center on the Main Campus.

Part-time students: Students enrolled in one to eleven (1-11) semester hours of course work during the fall, spring, or summer terms shall be considered part-time. Students enrolled in less than six (6) semester hours of course work during any term shall be considered less than half-time.

Auditing a Class

Students who wish to audit a course without receiving credit must visit the Records and Registration Office. Auditing students pay full tuition and fees – see Tuition and Fees.

Changes may be made from credit to audit, or vice versa, prior to the first day of class. Audits are not allowed for non-credit courses.

Withdrawal from a Class

Rock Valley College reserves the right to administratively withdraw those students who are not actively attending and/or participating in the course as determined by the instructor. Students may also be withdrawn for emergency or disciplinary reasons or if they are enrolled in courses not consistent with placement testing and course prerequisites. Students are responsible for officially withdrawing from course(s) they are no longer attending. These types of withdrawals do not remove any financial obligations incurred for the course(s). The appropriate withdrawal forms are available through contacting the Records and Registration Office. Course withdrawal is only available through contacting the Records & Registration office.

Students are encouraged to consult with their Instructor, Academic, Career, or Transfer Advisor, and the Financial Aid Office if they are receiving aid, before withdrawing from a course. Withdrawal after the last day for tuition refunds date will result in a “W” grade on a student’s transcript.

Deadlines for shorter-term courses may be found in the Records and Registration Office or at: RVC Records and Registration Important Dates.

Grades of “W” (withdrawal) are not used in calculating the GPA or semester hours attempted but will count toward financial aid eligibility. No withdrawals are accepted after the deadline except in cases of extenuating circumstances. Refer to your course syllabus for specific withdraw deadlines.

Students called up for Military Active duty must contact the Veterans Services Office at (815) 921-4163.

Students with extenuating circumstances (military activation, death of immediate family member, or serious medical condition) must submit an Enrollment Appeal to the Records and Registration Office by calling (815) 921-4250. Enrollment Appeal forms are available in the Records and Registration Office. All appeal forms must be accompanied by supporting documentation or the appeal will be denied. Submitting an appeal does not guarantee approval.